ASU Chief Returning Officer Hiring Period Extended

Chief Returning Officer Job Posting

APPLICATION DEADLINE: Friday, August 24th, 2018 at Midnight

TERM: September 1st 2018 – April 30 2019

RATE OF PAY: $950 Honorarium for the year

DUTIES: Acting independently from Council, the Chief Returning Officer is responsible for the fair and efficient administration of all Union elections, plebiscites and referenda. This includes the proper enforcement of By-Law Three (3) (Union Elections Act) and By-Law Four (4) (Referendum and Plebiscite Act). The Chief Returning Officer plans events during elections including all-candidates meetings, debates, forums, etc. and creates media advertisements to encourage participation in the democratic process. The Chief Returning Officer oversees the individual campaigns of each candidate and ensures that candidates and students have access to a full and fair complaint resolution system as outlined in the bylaws.

PREREQUISITES: Previous experience in election work, including both partisan (working with political parties and candidates) and non-partisan (working with municipal, provincial/territorial or federal electoral agencies) participation is considered an asset. Strong interpersonal and organizational skills. Must comply with the ASU’s Academic Standards Policy. Must be a full-time or part-time student enrolled in studies at Acadia University during the 2018/2019 academic year;

HOURS: Set office hours, heavier during election periods

TO APPLY: Submit cover letter, resume, and a copy of your most recent completed semesters marks:
In Person: Kira Awrey (Main Level, Cajuns, ASU Students’ Centre)
Incomplete resumes will not be considered.

The Acadia Students’ Union believes in employment equity and the values a diverse and inclusive workplace, which we believe enriches the work environment.
We encourage qualified applications from all diverse communities and traditions including, but not limited to, Indigenous peoples, persons with a disability, racially visible persons, female-identified persons, persons of minority sexual orientations and gender identities, different nationalities, cultures or religions, and all candidates who would contribute to the diversity of our community.
We strive to use hiring practices that are inclusive to all candidates to ensure equal access to positions. If there are any accommodations you require please contact us and we would be happy to accommodate, where able.
We thank all applicants in advance and advise that only those invited for an interview will be contacted. The ASU reserves the right not to fill any position that may be posted.

Please note that should a position become available during this time resumes may be considered to fulfill staffing needs.

Chief Returning Officer (CRO)

1) Key Position Requirements The foregoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.
a. Advertising of elections, plebiscites and referenda through posters, banners, flyers, social media and other media;
b. Presenting the Council with a formal election plan for ratification prior to the commencement of each academic semester;
i. The Formal Election Plan should include dates of major deadlines and events, as well as debate format, among other relevant information;
c. Validating each nomination form with their signature or initials after confirming that all eligibility requirements have been met by the candidate within twenty-four (24) hours after receiving the nomination form.
d. Ensure the creation of election advertising materials including but, not limited to, social media campaign, print materials, word documents and website content.
e. Keeping the public, the Council, and all election candidates informed of any issues arising that are related to voting;
f. Liaising with Technology Services, the User Support Centre, and the Registrar’s Office to ensure that all voter lists are accurate and that there is reliable infrastructure to accommodate electronic voting;
g. Ensuring that no person(s) have access to ballots or voter lists before the date of the election except for those person(s) involved in their creation;
h. Ensuring that candidates are reimbursed for campaign expenses where appropriate;
i. Overseeing the campaigns of each candidates, and ensuring that no candidate contravenes any portion of By-Law 3;
j. Overseeing the work of all other Election Officials;
k. Ensuring that candidates have full and fair access to the complaint resolution procedures as outlined in Article 12 of By-Law 3 (Union Elections Act);
l. Arranging a public debate for all elections, referenda and plebiscites;
m. Announcing election results to candidates at a meeting held before results are made publicly available;
n. Announcing election results to the general student body within twenty-four (24) hours after the closing of the voting

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